Privacy Policy for Zoom X — Center for Information Services and High Performance Computing (ZIH) — CIDS

For what purpose will personal data be processed?

Personal data is processed exclusively for the provision and use of the Zoom X video conferencing system in the following scenarios:

• For seminars, lectures, events, etc. with a focus on presentation or discussion via audio/video, if BigBlueButton is technically not suitable.
• For confidential meetings/conversations and for video proctoring or conducting remote digital examinations where BigBlueButton is technically not suitable.
• This offer is a contracted service of a commercial telecommunications provider (Deutsche Telekom in cooperation with Zoom).

Who is responsible for data processing and to whom can data subjects turn?

Responsible in the sense of Art. 4 No. 7 GDPR is TUD Dresden University of Technology.

Responsible Department

Technische Universität Dresden
CIDS - Center for Interdisciplinary Digital Sciences
01062 Dresden

Tel.: +49 (0)351 463-40000
Email: servicedesk@tu-dresden.de

Data Protection Officer

Data Protection Officer of the TUD Dresden University of Technology
Mr Jens Syckor
01062 Dresden

Tel.: +49 (0)351 463-32839
Email: informationssicherheit@tu-dresden.de

Which personal data will be processed?

Depending on the type and extent of use of the video conferencing service, the following categories of personal data may be processed:

• Account information
• Information about profile and participants
• Contacts and calendar integrations
• Service settings
• Contents and contexts of videoconferences
• Data from the provision of the telecommunication service

What is the legal basis for processing personal data?

The legal basis for the processing of personal data for the above-mentioned purposes is Art. 6 para. 1 subpara. 1 lit. e, para. 2 and 3 GDPR in conjunction with. §§ 14 para. 1 and 3 SächsHSFG in conjunction with. §§ 2 to 18 SächsHSPersDatVO as well as the respective regulations of TUD Dresden University of Technology.

In special circumstances (e.g., conducting digital remote examinations, communication between students, events with guests), processing takes place on a voluntary basis, i.e., based on Art. 6 para. 1 subpara. 1 lit. a GDPR (consent).

The Zoom X video conferencing solution is a telecommunications service and is therefore subject to telecommunications secrecy pursuant to § 3 German Teleservices Data Protection Act (TTDSG). In this regard, the company Deutsche Telekom is solely responsible.

How long is personal data stored?

When using Zoom X, account information will be deleted 30 days after account deletion or termination of the contract. Profile and participant information is deleted 30 days after the end of the video conference or in aggregated form after 12 months. The chat messages in Zoom will be automatically deleted after 12 months. The deletion of data from the provision of telecommunications is the responsibility of Zoom.

Will personal data be transferred to third parties?

The responsible recipient of the data when using Zoom X is the provider Deutsche Telekom.

What are the basic rights of data subjects?

• Right to voluntary nature and revocation (Art. 7 (3) GDPR)

  If the use of the services is based on consent, this consent can be revoked at any time in accordance with Art. 7 (3) GDPR with the consequence that the personal data of the person concerned will not be further processed. The lawfulness of the processing carried out on the basis of the consent until revocation remains unaffected.

• Right to information (Art. 15 GDPR)

  Data subjects have the right to obtain at any time information on the data processed concerning them and on the possible recipients of such data. They are entitled to receive a reply within a period of one month after submitting the request.

• Right of correction, deletion and restriction (Art. 16 - 18 GDPR)

  The persons concerned may at any time request TUD Dresden University of Technology to correct or delete their personal data or to restrict the processing of such data.

• Right to data transferability (Art. 20 GDPR)

  The persons concerned can demand that TUD Dresden University of Technology transfers their personal data to them in a machine-readable format. Alternatively, they may request that the personal data provided by you be transferred directly to another responsible party, as far as this is possible.

• Right of objection (Art. 21 GDPR)

  Data subjects may object at any time, on grounds relating to their particular situation, to the processing of personal data concerning them.

• Right of appeal (Art. 77 GDPR)

  Data subjects can contact the Data Protection Officer of TUD Dresden University of Technology at any time and, in the case of a complaint under Art. 77 GDPR, a supervisory authority for data protection. The responsible supervisory authority for TUD Dresden University of Technology is:

  Sächsische Datenschutz- und Transparenzbeauftragte
  Frau Dr. Juliane Hundert
  Maternistraße 17
  01067 Dresden
  Email: post@sdtb.sachsen.de
  Telephone: +49 (0)351 85471-101
  www.datenschutz.sachsen.de

To exercise these rights, notification in text form (letter or email) to the controller is sufficient.